FREQUENTLY ASKED QUESTIONS
Q: Is there a minimum budget for us to have in mind for our wedding day?
A: We ask our clients to have a minimum wedding budget of $80,000 for weddings.
Q: We want a destination wedding, do you travel?
A: Absolutely! Our team will go anywhere! Travel fees may apply depending on location. We require travel costs such as lodging/flight/car be covered by the client. Travel fees do not apply to Seattle, Washington, Los Angeles, California and San Jose, California.
Q: I want to book with you, where do I get started?
A: The first step is to schedule a consultation with our team. During this 30 minute consultation, we will get to know you and/or your partner. Our consultation is more conversational than a formal consultation (we're pretty laid back, we promise). We like to get to know you, and discuss your vision of your big day. Based on your interests and personalities, you will then be paired with one of our Gian planners to best fit you and your event!
Q: What is the “Gian’ style and aesthetic?
A. Modern, sophisticated and effortless. Our team specializes in creating sophisticated designs and memorable experiences for the modern day couple. The details matter. With each couple, we create designs with each couple’s personality in mind and find ways to showcase them as individuals and as a couple.
Q: When can I expect to hear from my planner? How often will I be in contact with them?
A: Our Planners are available 9AM-5PM Monday-Friday, subject to change based on events on weekends. For communication outside of business hours above, we ask our clients to expect a longer response time as our planners are out of the office during those times (they may be out partying, doing events!). During the busy Summer season, our response time may take up to 48 hours.
Q: Does your team have a specific dress code for events?
A: For events, our team prides ourselves on our appearance. You will find our team dressed in chic black or neutral attire.
Q: How many people from your team will be on-site during my event?
A: On the day of your event both your Lead Coordinator up to two (2) Event Assistants will be present to greet, welcome, and manage all your vendors and support with set up. This may vary dependent on event logistics, as well as guest count.
Q: The venue offers a coordinator on site, do I still need a wedding planner or coordinator?
A: There is a big difference between a Venue Coordinator, and a Day-Of Coordinator. Although each venue varies in the services that they offer, their role is essentially to be there for the venue’s best interests, as we are there for YOU! We LOVE our Venue Coordinators, and between both of us we will have your wedding covered in every direction.
Our role is to help make sure you have everything covered before your big day. This includes building out your wedding day timeline, contact lists and communicating with your vendors to ensure your big day goes smoothly. We will be there throughout your entire wedding day – from the beginning of set up to the end of the night. Our role is to always make sure the focus is on you and your partner!
Q: How are you different from other Wedding planners in the industry?
A: Every detail matters to us for your big day. From custom cocktail napkins to unforgettable welcome signs, you will be sure to ‘WOW’ your guests. Our team is quick on their feet, quick with responses, and are quick to do what is necessary for your big day.
Q: How do you determine which vendors to recommend to each of your clients?
A: We have a preferred list of vendors that we have reviewed and worked with. We only recommend our top vendors that can produce the needs of your event, with the highest quality in the most professional manner.
Q: What makes you qualified to be Professional Wedding Coordinators?
A: Our team is very diverse and comes from a large range of professional backgrounds. Each individual has an immense experience with Project Management and several are Certified in Wedding Planning. Our company is dedicated to constantly learning from one another and other professional wedding resources.
Q: What is a 'Production Fee'?
A: The production of your event includes the sourcing and securing of all vendors and partners, production of visual design and the ongoing management of all of the moving parts that will come together to make your wedding or event wonderful. This production fee ensures our design and production team is compensated for the varying scope of production costs throughout the planning process that your event may require. This fee begins at 10% for almost all of our weddings and events.
At Gian Events, we believe that a budget is simply a list of priorities with a number attached. Therefore, throughout the course of event planning, our team will present you with different tiered budgets - an economical range, a midrange and one that is slightly over the top; we will include notes and commentary for each.
From there, your investment directly correlates with the value of each vendor contact secured throughout the planning and design process. While you are going to contract directly with each of these professionals, unless otherwise negotiated, we strongly suggest using the vendors on our Preferred Vendor list.
The ultimate goal is to ensure every aspect of your event is amazing. As such, we do require working with us to hire a professional team that we are confident and comfortable with. We work closely with all top shelf professionals, service and goods purveyors and require them to implement our signature Gian design and vision for your event.
We guarantee to you that we choose our vendors because they are the best - and you will love them, too!
Q: As a planner, do you do all the set up?
A: As your planner, we are more than happy to set up your personal items on the wedding day. These items include things like toasting flutes, cake cutters, the guest book, engagement photos, escort cards, programs, the bridal portrait, and more.